How to Manage Ordering Textbooks from Multiple Publishers

Posted by ClassBook

6/24/14 7:00 AM

Q&AIt’s no secret that textbooks can be expensive. In fact, after tuition costs, we’d guess that the cost of educational materials is the second highest complaint among parents.

Because of this, your school goes the extra mile and works to find the best textbook prices on the market. It sounds like a good plan, until you realize some unanticipated issues. For starters, the least expensive verisons of the eight grade Language Arts reader and the ninth grade Algebra workbook come from different publishers. Plus, the books the biology department requested aren’t even made by either of those two publishers. Before you know it, you’re juggling complicated orders with multiple publishers. 

Since ordering your school’s textbooks from multiple publishers is often unavoidable, we’ve put together a few tips for making it more manageable. 

  1. Have a point person. Even though you might have several employees working on your textbook orders, make sure you have a point person who can serve as the main communicator with the publishers. This will help keep everyone on the same “page” and avoid contact confusion.
  2. Try to find your “main” publisher. You might be placing orders with multiple publishers, but that doesn’t mean you can’t still look to one publisher as your “main” source. Figure out which publisher has the overall best prices and use them whenever possible. They might not always have every book you need, but at least you can simplify your process by maximizing the relationship.
  3. Stay organized. It might seem like a no-brainer, but the more organized you can be about your textbook ordering process when you’re dealing with multiple publishers, the better. Create a system that allows you to easily keep track of what books are coming from which publisher. That way, you’ll know quickly if any mistakes need addressing.
  4. Communicate effectively. You’ll have a lot of people to speak to throughout the ordering and fulfillment process. Between teachers selecting their course books, to parents placing orders and then the actual publishers themselves, effective communication is key.
  5. Breathe deeply. This is, perhaps, our most important advice. Ordering textbooks for your school is a stressful process and ordering from multiple publishers only adds to the stress. Do your best to stay calm and take deep breaths.  

Overwhelmed by dealing with multiple publishers? You don’t have to do it alone. Contact today to see how we can help.

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Topics: The Classroom, Parents and Students